Risky Business – User Guide

Feature overview and usage for end users
Risky Business is an application for capturing, assessing and tracking risks in projects. This guide describes all features from the user's perspective. The app runs on Mac and iPad and automatically adapts to the system language (German, English, Spanish).

1. Signing in and initial setup

First-time setup (administrator)
On the very first launch no account exists yet. The app automatically opens admin setup. Choose an admin password (at least 4 characters) and confirm it. The administrator manages users, projects and the database location.

Sign in as a user
Enter your username and password and tap "Sign in". User accounts are created by the administrator.

Sign in as admin
Use the "Sign in as admin" button to switch to admin login and enter the admin password. "Sign in as user" takes you back.

Choosing another database
The current database location is shown at the bottom of the login screen. Tapping it opens a file picker where you can select a different existing database (for example a backup or a second database). You then sign in with the credentials stored in that database.

2. User management (administrator only)

As an administrator, open user management via the shield icon or "Manage users" at the bottom of the sidebar.
Create a new user: enter a username and password (min. 4 characters) and tap "Create user".
Reset password: the key icon in the user's row.
Delete user: the trash icon; a confirmation prompt appears.
Change admin password: in the "Admin" section.
User accounts are stored in the database file. Each database therefore has its own user list and permissions.

3. Projects

Risks can be assigned to projects. Use the project selector in the sidebar to filter the view to a single project or show "All projects".
Managing projects (administrator)
Create: "+" in the sidebar or "Create project" in project management (name and optional description).
Rename / edit description: edit directly in project management and save.
Delete: the trash icon with confirmation. Assigned risks are kept but lose their project assignment.
Permissions: for each project, use the switches to decide which users get access. The administrator always has access.
New projects are initially visible only to the administrator until you grant access to individual users.

4. Creating and editing risks
Tap "Add risk" (plus icon) in the risk register to open the form. To edit, open a risk and tap "Edit".

Fields
Title and description of the risk.
Category: Operational, Financial, Strategic, Compliance, Technology or Reputation.
Probability (P) and Impact (I): each a value from 1 to 5.
Status: Identified, Assessed, Mitigated, Accepted or Closed.
Owner and an optional due date.
Mitigation plan to reduce the risk.
Project assignment.
When a risk is created, the app automatically records which signed-in user created it. The creator is shown in the risk's detail view.
Score and priority
The score is calculated automatically as probability × impact (1–25). The priority is derived from it: Low (1–5), Medium (6–11), High (12–19), Critical (20–25).

5. Risk register

The risk register lists all visible risks.
Search: the search field matches title, description or owner.
Filter: by priority, status and category.
Sorting: ascending or descending by score.
Multiple selection: select several risks to delete or export them together.

6. Risk matrix

The risk matrix places risks in a 5×5 grid by probability and impact. The cell color indicates the priority. Tapping a risk in a cell opens its details. If a cell contains several risks, tapping opens a selection list. On the right you find the legend and all active risks grouped by priority.

7. Dashboard

The dashboard provides a quick overview:
Key figures: total, critical, high and open risks.
Priority distribution chart.
Status overview chart.
List of top risks by score – tap to open the details.

8. Risk timeline

The risk timeline shows how your risks have evolved over time. Every change to a risk is automatically logged with timestamp, user and the changed fields (old and new value).
Granularity: switch between Day, Week and Month.
Inventory over time: cumulative created and closed as well as currently active risks.
Activity per period: creations, updates and deletions.
Risk movements: arrows on the matrix show how a risk's probability/impact has shifted since first entry (red = worsened, green = improved, blue = sideways). Tapping a risk ID opens the details.
Recent changes: the latest entries; tapping opens the related risk with its full history.
A risk's detail view additionally includes a "History" section listing all changes to that risk.

9. Export (PDF and PowerPoint)

The dashboard, risk register and risk matrix can be exported. Tap "Export" and choose the format:
PDF: a print-ready page laid out like the view.
PowerPoint (PPTX): an editable slide with native shapes and tables.
In the risk register, an existing multiple selection exports only the selected risks. On iPad the export opens the share sheet, from which you can choose "Save to Files".

10. Database location and multi-user operation

In user management, under "Database location", the administrator sets where the shared database lives:
Default (app container): locally on the device.
Network drive: a file on a mounted SMB/AFP server.
Cloud: iCloud Drive, OneDrive, Dropbox or another cloud sync folder.
Use "Create new file…" to create a new database; the current data is migrated into it. Use "Choose existing file…" to connect to an existing database.
Multiple devices can share the same file. Changes are reconciled every 10 seconds; on simultaneous edits the most recently saved record wins. Deletions are propagated reliably. If cloud services create conflict copies, the app points them out – these must be resolved manually.

11. Backing up and importing the database

Via the database menu in the toolbar:
Export DB: writes a complete backup file (risks and projects).
Import DB: after confirmation, replaces the current risks and projects with the contents of the selected file.

12. Language

The interface follows the system language automatically. German, English and Spanish are supported. Change your device's language to use the app in another language.

13. Platforms

Risky Business runs on Mac and iPad. On the Mac additional windows (e.g. for editing risks) are available; on iPad these appear as dialogs. On iPad the app supports both portrait and landscape and rotates with the device. File selection and export use the native system dialogs on both platforms.

Glossary
P – probability of occurrence (1–5).
I – impact / severity (1–5).
Score – P × I (1–25).
Priority – classification derived from the score (Low/Medium/High/Critical).